Privacy Policy

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Ultimate Aims values your privacy.  This privacy policy discloses the privacy practices for Ultimate Aims including what personally identifiable information is collected by us, how the information is used, with whom the information may be shared, and the security procedures in place to protect the loss, misuse or alteration of information under our control. 

Information will be held on our internal systems and utilised only by internal staff. This information will not be released without the express permission of the clients or users concerned.

Ultimate Aims - Information Collection and Use of Information

Our clients are the owners of all the information we store on their behalf within the Ultimate Aims website. We will not access, sell, share, rent or make any Ultimate Aims business related or personal information available to any party without the express written consent of the nominated Appraisal Manager of that client to which the information pertains. Notwithstanding the above, from time to time our technical staff may be required to investigate the internal processing of appraisal information. We take receipt of such a request by our Help Desk as permission to access and view client data in order to correct a given problem or provide advice on system usage.

Statistical Information

Statistical usage information is collected on the Ultimate Aims website. This provides a record of which users have accessed the site at what time and is used internally to analyse trends, administer the site, and gather broad demographic information for aggregate use. This information is not linked to personally identifiable confidential information.


Statistical and usage information is shared internally between our technical staff and is not shared with any outside organisation or agency. This information is used to improve the efficiency of the site.

At times we may partner with other parties to provide specific services. This may include HR consultants or ERP partners to provide implementation services. When a client requests these services we will share names or other contact information that is necessary for the third party to provide these services. These parties are not allowed to use personally identifiable information except for the purpose of providing these services.


Every precaution is taken to protect all client information recorded on the Ultimate Aims website. When users submit sensitive information via the website it is protected both online and offline. Client employee data is secured and maintained in a professional hosting environment which includes stringent firewall systems and processes, and data backup protection. Procedures are maintained to ensure the privacy of employee data as required by both the New Zealand and Australia Privacy Acts.

You are responsible for checking any Privacy Policy of any third-party applications the service links to

Ultimate Aims encourages you to review privacy statements of any web sites you choose to link to from Ultimate Aims.

You control who has access to your Data

The Data entered by you is stored securely in a database and is only accessible to any person you have authorized to use the service. 

It is your responsibility to keep your password safe.  If you set up a person as an Appraisal Manager status on the system they have full access to all your company's information on the system.

Updating Personal Information

It is the sole responsibility of the client to update and maintain personally identifiable information collected on the Ultimate Aims website. The only exception is where Ultimate Aims maintains contact details for the nominated Ultimate Aims Appraisal Manager for each client. Should these contact details change Ultimate Aims will update this within 24 hours of notification from the client. Notifications of Changes If we decide to change our privacy statement we will post those changes on our homepage so our clients are always aware of what information we collect, how we use it, and under what circumstances (if any) we disclose it.

Guaranteed unsubscribed policy

We strive to send emails to those who want to receive them.  If you would not like to receive future emails from us, please rely to any email with UNSUBSCRIBE  as the subject and you will immediately be removed from our list.

This Privacy Policy may be updated from time to time.

Ultimate Aims reserves the right to change this privacy policy at any time and any amended policy is effective upon the posting on this website. We will tell your about any changes by posting an updated statement on our web site. We encourage you to check this policy periodically to be informed as to how Ultimate Aims is protecting your information.

Please read our Terms of Use

Use of this service is subject to Ultimate Aims Terms of Use and this Privacy Policy should be read in conjunction with this.  In the event of a conflict or disagreement between this Privacy Statement and the Terms of Use, the Terms of Use will prevail.

Thank you for taking the time to read our privacy policy.  If you have any queries at all about our privacy policy please email us


Last Updated: 14 February 2011